Clinical Tracking System

The clinical tracking system will provide data indicating the learner has been exposed to patient encounters that will enable them to meet Program expectations and acquire the competencies needed for entry into clinical practice. Data is tracked for the following:

  • Preventive, emergent, acute, and chronic patient encounters;
  • Medical care across the life span—including infants, children, adolescents, adults, and the elderly;
  • Women’s health – including prenatal and gynecologic care;
  • Surgical management—including pre-operative, intra-operative, and post-operative care;
  • Behavioral and mental health;
  • Various Settings—outpatient, emergency department, inpatient, operating room.

All learners are expected to maintain a patient tracking log for each rotation. Learners log information into a clinical tracking system (Exxat) that includes but is not limited to: patient demographics, chief complaints, CPT and ICD-10 codes, procedures, etc. Students are strongly encouraged to log information within 24 hours of an encounter to ensure most accurate logging. The data obtained follow HIPAA guidelines and no patient-specific identifying information is entered. These data are used to provide documentation of adherence to accreditation standards, as well as provide a synopsis of what was experienced during the clinical rotation. Graduates find these data particularly useful when discussing their experiences with potential employers and for documentation of skills associated with securing privileges.

Members of the PA Program clinical team review learner logs on a regular basis. Failure to log patients in a timely fashion may trigger further evaluation by the Director of Clinical Education or Medical Director - Clinical. Refer to the SCPE course syllabi for specific expectations related to patient logging.